How SL VERITAS handles personal data.
This Privacy Policy explains how SL VERITAS collects, uses, stores, shares, and protects personal data when you use this website, submit an AI Risk Check, request an investigation, contact us, register for an account, use a client portal, upload files, or use our verification services.
SL VERITAS handles sensitive enquiries. We aim to collect only what is necessary, use information for clear purposes, and protect confidential material with appropriate care.
Contents
Use these links to jump to the key parts of this policy.
1. Who we are
SL VERITAS provides Sierra Leone-focused investigation, verification, AI-assisted risk screening, OSINT-supported checks, and related client support.
Data controller
For the purposes of UK data protection law, the controller is SL VERITAS. This means SL VERITAS decides why and how personal data is used in connection with this website and the services offered.
Contact for privacy matters
For data protection enquiries, access requests, correction requests, deletion requests, objections, or complaints, contact:
Email: privacy@slveritas.aparentslove.co.uk
2. Scope of this policy
This policy applies when you interact with SL VERITAS through the website, forms, email, AI Risk Check tools, request forms, client communications, case enquiries, account or portal features, comments if enabled, uploads, or related verification services.
This policy covers
- ✓Visitors to this website.
- ✓People who submit an AI Risk Check or request investigation support.
- ✓Clients, prospective clients, witnesses, sources, field contacts, registered users, and people whose information is included in a case enquiry.
- ✓Personal data contained in messages, screenshots, documents, profile images, photographs, forms, notes, reports, comments, uploads, account records, and investigation materials.
3. Personal data we collect
The personal data collected depends on how you use the website and what type of support you request.
| Category | Examples | How it may be collected |
|---|---|---|
| Identity and contact data | Name, email address, phone number, country, preferred contact method, account details if used. | Forms, emails, client communications, account or portal activity. |
| Enquiry data | Details of the concern, names, locations, timelines, relationship details, property details, family claims, welfare concerns, or due diligence information. | Request forms, uploaded documents, messages, emails, telephone notes, client instructions. |
| AI Risk Check data | Messages, screenshots, profile images, profile links, risk indicators, generated advisory output, metadata submitted with the check. | AI Risk Check forms or uploads. |
| Case and evidence data | Photos, notes, references, documents, timestamps, location observations, source notes, report drafts, case decisions, investigation records. | Client uploads, field verification, lawful checks, OSINT review, case handling. |
| Website interaction data | Comments if enabled, form submissions, account registrations, portal actions, password reset requests, uploaded media, embedded content interactions. | WordPress, plugins, forms, comments, login pages, account tools, browser interactions. |
| Technical data | IP address, browser type, device data, pages visited, timestamps, security logs, cookie choices, form submission logs, user agent strings. | Website logs, security tools, cookies, analytics or hosting systems. |
| Payment and admin data | Invoices, payment status, transaction references, service history, correspondence records. | Payment processors, invoices, emails, client records. |
4. Where personal data may come from
Personal data may be provided directly by you, generated through your use of the website, or obtained during a requested verification or investigation process.
Information provided directly
This includes information you provide through forms, emails, AI Risk Checks, uploaded files, client instructions, account registration, portal use, comments if enabled, or other communications with SL VERITAS.
Information from verification work
Where necessary for a requested service, information may come from publicly available sources, open-source research, field verification, local enquiries, documents, screenshots, websites, social media profiles, official or public records, or other lawful sources.
5. AI Risk Check data
The AI Risk Check is a first-pass advisory tool. It is not a final investigation finding, legal advice, immigration advice, police report, or professional determination.
What may be submitted
You may submit suspicious messages, screenshots, profile images, profile information, written summaries, or other materials connected to a suspected risk.
How it is used
The data is used to generate an advisory risk screen, identify possible warning signs, support service improvement, protect against misuse, and help decide whether deeper human-led verification may be appropriate.
6. Investigation and evidence data
Investigation and verification work may involve sensitive information. SL VERITAS aims to collect only what is necessary for the agreed purpose.
Client instructions
Information you provide about what you want checked, why the check is needed, and what facts or concerns are relevant.
Verification material
Documents, screenshots, images, notes, location details, timeline information, identity clues, communications, and other case materials.
Reports and records
Case summaries, evidence packs, risk notes, verified facts, unresolved issues, source references, and next-step guidance.
7. Cookies, analytics and technical data
The website may use strictly necessary cookies for security, forms, login/session handling, account access, cookie preference storage, and basic website operation. Optional analytics, marketing, embedded-content, or third-party cookies should only be used where appropriate consent has been requested and recorded, unless a legal exemption applies.
Strictly necessary cookies
These are used for essential website functions such as security, form protection, login/session handling, password resets, account access, cookie preference storage, spam prevention, and basic website operation.
Non-essential cookies
Analytics, tracking, marketing, embedded-content, or optional third-party cookies should only be used where appropriate consent has been requested and recorded, unless a legal exemption applies.
8. WordPress website functions
This website is built on WordPress. Some WordPress features, plugins, security tools, forms, account areas, and embedded content may process personal data as part of normal website operation.
Comments, if enabled
If comments are enabled and you leave a comment, the website may collect the information shown in the comment form, together with your IP address and browser user agent string to help with spam detection and website security.
If profile images or Gravatar-style services are used, an anonymised version of your email address may be checked with the relevant service to see whether a profile image is available. After a comment is approved, a profile image may be visible publicly in the context of that comment.
Media and image uploads
If you upload images, screenshots, or documents to the website, you should avoid uploading files that contain unnecessary embedded metadata, such as EXIF GPS location data. Uploaded files may contain hidden information depending on the device, app, or camera used to create them.
Where files are submitted for an AI Risk Check, investigation request, case review, or client matter, SL VERITAS may review the file content and relevant metadata where necessary for the requested purpose.
Login, account and portal cookies
If you visit a login page, the website may set a temporary cookie to check whether your browser accepts cookies. If you log in, WordPress or related plugins may set cookies to keep you signed in, remember display choices, protect sessions, and support account or portal functionality.
Login cookies, session cookies, security cookies, and preference cookies may last for different periods depending on the function, browser settings, plugin configuration, and whether “remember me” or similar options are used.
Registered users
If user registration, client accounts, staff accounts, or portal access are enabled, SL VERITAS may store profile information, login details, role permissions, account activity, case access records, and administrative notes connected to the account.
Users may be able to view, edit, or request deletion of certain account information, subject to legal, security, case-management, audit, and administrative retention requirements.
Password resets and security emails
If you request a password reset or security-related account action, the website may process your email address, IP address, browser information, timestamp, and account details to verify the request, send the reset link, and protect the account from misuse.
Embedded content
Pages on this website may include embedded content from other websites, such as videos, maps, images, social media posts, forms, or articles. Embedded content can behave as though you visited the third-party website directly.
Those third-party websites may collect data about you, use cookies, embed tracking technologies, or monitor your interaction with their content, especially if you are logged into that third-party service.
9. Why we use personal data and lawful bases
SL VERITAS only uses personal data where there is a lawful basis. Different lawful bases may apply depending on the activity.
| Purpose | Examples | Likely lawful basis |
|---|---|---|
| Responding to enquiries | Replying to messages, assessing what support may be needed, arranging next steps. | Legitimate interests; contract or steps before entering into a contract. |
| Providing requested services | Investigation, verification, reporting, client updates, case management. | Contract; legitimate interests. |
| AI Risk Check | Generating an advisory screen, assessing risk indicators, protecting against misuse. | Consent where data is submitted voluntarily; contract/pre-contract steps; legitimate interests. |
| Website accounts and portals | Login, account management, password resets, access controls, case access, profile records. | Contract; legitimate interests; legal obligation where applicable. |
| Security and fraud prevention | Protecting the website, detecting misuse, spam checks, preventing abuse, keeping audit logs. | Legitimate interests; legal obligation where applicable. |
| Legal and compliance | Record keeping, responding to lawful requests, handling disputes, protecting legal rights. | Legal obligation; legitimate interests; establishment, exercise or defence of legal claims where applicable. |
| Marketing or updates | Sending service updates or marketing where permitted. | Consent or legitimate interests, depending on context and applicable rules. |
10. Sensitive and special category data
Some enquiries may involve sensitive material. This can include information about relationships, family matters, welfare, sex life, health, ethnicity, religion, biometric or genetic matters, immigration concerns, criminal allegations, or children.
Special category data
Where special category data is processed, SL VERITAS will only process it where necessary and where an appropriate condition applies, such as explicit consent, legal claims, vital interests, or another applicable condition.
Criminal offence or allegation data
Information about criminal allegations, offences, safeguarding, fraud, harassment, abuse, or unlawful conduct is handled with care and only where necessary for the stated purpose, legal rights, safety, or compliance.
11. Sharing personal data
SL VERITAS does not sell personal data. Personal data may be shared only where necessary for the service, legal compliance, security, or case handling.
Who data may be shared with
- ✓Vetted field agents or local verification contacts where necessary for the requested check.
- ✓Hosting, email, website, security, storage, analytics, form, payment, spam detection, embedded-content, or IT providers.
- ✓Professional advisers, legal representatives, insurers, regulators, courts, law enforcement, or public authorities where lawful and necessary.
How sharing is limited
Sharing is limited to what is necessary. Where possible, SL VERITAS uses data minimisation, confidentiality expectations, secure transfer methods, access restrictions, and case-by-case judgement before sharing personal data.
12. International transfers
Because SL VERITAS provides Sierra Leone-focused support, some data may need to be accessed from or transferred to Sierra Leone or another country outside the UK.
How international handling is approached
Where personal data needs to be accessed from or transferred outside the UK, SL VERITAS will limit the data shared to what is necessary for the specific verification purpose. Sensitive details should only be shared where needed for the case, client instructions, safety, legal rights, or service delivery.
Where required, SL VERITAS will consider appropriate safeguards, confidentiality expectations, data minimisation, secure transfer methods, and whether the same result can be achieved without sharing identifiable information.
13. Retention periods
SL VERITAS keeps personal data only for as long as necessary for the purpose collected, including service delivery, legal, accounting, security, dispute, and safeguarding reasons.
| Record type | Typical retention approach |
|---|---|
| General website enquiries | Usually up to 12 months if no service is taken, unless needed for legal, security, or dispute reasons. |
| Comments, if enabled | Comments and related metadata may be retained to recognise and approve follow-up comments, prevent spam, and maintain website records, unless deletion is appropriate. |
| Registered user accounts | Account profile and portal information may be retained while the account is active and for a reasonable period afterwards for legal, security, audit, or case-management reasons. |
| AI Risk Check submissions | Usually kept only as long as needed to provide the check, review misuse, improve safety, or support a follow-up request. Sensitive submissions may be deleted sooner where possible. |
| Client case files and reports | Usually up to 6 years after the matter ends, unless a longer or shorter period is justified by legal, safety, safeguarding, contractual, or dispute reasons. |
| Financial and invoice records | Usually up to 6 years for tax, accounting, and legal records. |
| Technical logs and security records | Usually between 6 and 24 months depending on the log type, security need, and hosting configuration. |
| Cookie consent records | Kept for an appropriate period to record preferences and compliance. |
These are general retention guidelines. Actual retention may vary depending on the nature of the case, legal obligations, safety concerns, client instructions, disputes, or technical requirements.
14. Security
SL VERITAS uses appropriate technical and organisational measures to protect personal data, taking account of the nature of the information and the risks involved.
Access control
Access to case data is limited to people who need it for the relevant purpose.
Data minimisation
Only necessary information should be collected, shared, retained, or transferred.
Secure handling
Reasonable steps are taken to protect website forms, communications, uploads, case records, account access, technical logs, and security systems.
15. Your data protection rights
Depending on the circumstances and the lawful basis used, you may have the following rights.
Your rights may include
- ✓The right to be informed about how your data is used.
- ✓The right of access to your personal data.
- ✓The right to receive an exported file of certain personal data we hold about you, where applicable.
- ✓The right to correct inaccurate information.
- ✓The right to request deletion in certain circumstances.
- ✓The right to restrict processing in certain circumstances.
- ✓The right to object to certain processing.
- ✓The right to data portability where applicable.
- ✓The right to withdraw consent where processing is based on consent.
How to exercise rights
Contact SL VERITAS at privacy@slveritas.aparentslove.co.uk. You may need to provide enough information to confirm your identity and help locate the relevant records.
Some rights are not absolute. SL VERITAS may refuse, limit, or delay a request where legally permitted, for example where disclosure would affect another person’s rights, prejudice an investigation, compromise safety, or conflict with administrative, legal, security, safeguarding, or case-management obligations.
16. Marketing communications
SL VERITAS may send service updates or marketing communications where permitted by law. You can opt out of marketing communications at any time.
Opting out
You can opt out by using an unsubscribe link where provided or by contacting privacy@slveritas.aparentslove.co.uk. Service, security, case, account, or legal communications may still be sent where necessary.
You have an absolute right to object to direct marketing. If you object or opt out, SL VERITAS will stop using your personal data for direct marketing.
17. Children and vulnerable people
SL VERITAS may receive enquiries involving children, family members, welfare concerns, safeguarding concerns, or vulnerable people. This information must be handled carefully.
18. Complaints
If you are unhappy with how SL VERITAS handles your personal data, contact SL VERITAS first so the issue can be reviewed.
Contact SL VERITAS
Email: privacy@slveritas.aparentslove.co.uk
Please include your name, contact details, the issue, and what you would like reviewed.
ICO complaint
You also have the right to complain to the UK Information Commissioner’s Office if you believe your data protection rights have been breached.
You can search for “ICO make a complaint” to contact the Information Commissioner’s Office.
19. Changes to this policy and contact details
SL VERITAS may update this Privacy Policy from time to time. The latest version will be published on this page with the updated date.
Current version
Last updated: 20 May 2026
Privacy contact
SL VERITAS
Website: https://slveritas.aparentslove.co.uk
Email: privacy@slveritas.aparentslove.co.uk